Sample Letter of
order to ensure we have communicated clearly, we like to initiatie a
client-friendly Letter of Agreement once a date is confirmed. Here is a
sample of the kind of letter we prepare.
It is a pleasure
to confirm the following Presentation for
(name of group)_____, presented by Cher Holton, Ph.D., CSP, CMC.
Once you have reviewed this information, please sign and date it, and
fax (866.500.7697) or email it back to our office to confirm
details. Thank you!
Speaker: Cher Holton, Ph.D., CSP, CMC
Financial Investment: $
expenses (mileage, lodging, meals)
addition, an exhibition table will be provided for Cher’s
to be made available for sale on (day/s), and a person (will/will not)
be available to work the table.
Non-Refundable Deposit (due within 2 weeks to confirm
date): $ . Remainder, plus expenses, due upon
completion of program.
Date Confirmation Policy:
Because of the competitive nature of booking dates, it is necessary to
have a signed Letter of Agreement before dates can be confirmed for a
client. To facilitate your administrative needs, we will hold the dates
identified herein for two weeks from the date of this Letter of
Agreement, giving you a “Right to First Refusal”
another client ask for the same dates. After the two-week period, the
dates become open and will need to be renegotiated. Once your signed
Letter of Agreement has been faxed to our office, the dates are
confirmed for you.
Because cancellation of a program causes loss of income that is
difficult to recapture on short notice, a percentage of the fee is due
and payable if the project is rescheduled or canceled by the client, as
follows: written notification of reschedule/cancellation received less
than 30 days prior to program - 100%; 31-90 days - 75%; 91 - 120 days -
50%. If the program is rescheduled within 30 days, the client
apply half of the cancellation fee to the rescheduled program. (In the
unlikely event that The Holton Consulting Group, Inc. is unable to
conduct this program, a qualified speaker will be substituted or, if
you choose, your deposit for that program will by returned).
Law and Venue:
This agreement should be governed by and construed in accordance with
the laws of the State of North Carolina without regard to choice of law
principles. The venue of any action by either party concerning or in
any way pertaining to this agreement will be in Durham County, North
We look forward
to working with you to create a dynamic and powerful program.
of terms outlined above:
purchasing products to be distributed during the conference or program
(Title of producs/number purchased/total cost/shippng details)